Town of Greenfield
Selectmen’s Meeting Minutes
Thursday – June 2, 2011 – 6:30 pm
Present: Chairman, Aaron Kullgren; Selectwoman, Karen Day; Selectman, Robert Wimpory
Minutes: Administrative Assistant, Debra Davidson taking minutes.
Call to order: Chairman Kullgren called Selectmen’s Meeting to order at 6:30 pm.
Appointments:
6:30 – Monadnock Mountaineers (M.M.) – Monadnock Mountaineers President, Michelle Ricco, Ted Jarest –
Ms. Ricco introduced herself to the Selectboard.
Kullgren mentioned the purpose of this meeting is to discuss the draft agreement between the Monadnock Mountaineers & the Town of Greenfield and how to move forward since Town Meeting voted to approve a multi-year agreement.
The DRAFT Agreement was reviewed. Selectmen & the M.M. have had an opportunity to review the document. Town Counsel has reviewed the document.
Sponsorship was discussed. The M.M. would like to post the sponsors during games; sponsors would be anyone who donates time, money and volunteerism. Signage will be removed after each game.
Kullgren stated abiding by town policies is required; Ms. Ricco will contact Peter Hopkins to assure the signs are compliant.
Questions from Ricco:
Ø Would there be storage available? Davidson will get Ricco the Little League contact numbers to see if any space is available in the shed.
Ø The use of the kitchen to be used for concessions was discussed. That would still be available to them. They would coordinate with Davidson to obtain keys etc.
Kullgren explained concessions would be a different fee; an addendum to this contract would need to be negotiated.
Ted Jarest discussed the original discussion that took place, recalling a percentage of the proceeds be donated to the town. When the season ends an additional donation could be made.
Ø There will be a registration event on June 6, 2011 between 6:00 – 8:00 pm.
Ø Ricco would like the dates for the Blue-B-Que and the Tractor Show. Davidson & Ricco will get together to go over the schedule of park.
Ø M.M. contact information will be provided to the Selectboard.
Ø Emergency Services was discussed. Ricco will contact Chief White.
Ø Practice schedule was discussed. Practices will be Monday, Tuesday, Thursday and Friday between 5:00 pm – 7:00 pm. When school starts they drop the Monday night practice. There are four home games scheduled. As in the past, they will be on Sundays.
Ø Parking was discussed and the expansion of the triangle. Ricco to contact Greenfield State Park Director, Harry Sloan.
Jarest stated in the past the town agreed the M.M. could take down some trees, leaving the feel of the park.
Ø A field committee has to put together a list of goals for this year. Who should the field committee contact while they move forward? Selectmen suggested sending e-mails first, if a meeting is necessary they can arrange for that. If a decision is needed it must come before the Selectboard.
Kullgren asked that Chief Giammarino be informed of games and such to keep parking under control. Rosso indicated they want to remain up front with the Town, police and residents to keep a good relationship going forward.
Day asked a few questions.
After a few housekeeping matters were taken care of, Selectmen and the Monadnock Mountaineers signed the 5-year lease agreement.
7:00 – Francestown Land Trust (FLT) – Abigail Arnold & Dennis Calcutt from the Francestown Land Trust were present to receive the deed for the property identified as R5-14-1. The sale of this property was voted at the March 12, 2011 Town Meeting. All Board members signed the document, Davidson notarized the deed. The Town will mail the document and pay for the recording, being reimbursed by FLT once invoiced. The FLT presented the Selectboard with a check for $2,500.00. Davidson will record the PA-34 with the Department of Revenue Administration.
8:00 – Recycling Center Supervisor, Carol Burgess – Ms. Burgess discussed the need for an above ground petroleum storage tank permit. Discussion followed. Burgess will obtain several prices from environmental engineering firms for the estimate of a spill prevention control and countermeasure plan before moving forward.
Water container – Ms. Burgess told Selectmen she purchased a 5 – gallon Coleman water jug. She is going to build a shelf to hold this container.
Phase plan and map – Ms. Burgess presented the Selectboard with a map of the recycling center with its current layout. She also presented a second map of what she would like to see revised at the recycling center. Discussion followed as to layout, recycling fees, recycling costs and more. No decisions were made at this time.
Kullgren discussed the “10 needs list” – Kullgren asked for the costs associated with these needs, this would allow the Selectboard a vision for short/long term capital improvements and expenditures.
Sign Documents for Approval:
A/P Invoices – Selectmen signed invoices
A/P Check Manifest – Selectmen signed the A/P check manifest.
Motorcycle Inspection Station Form – Selectmen signed a Motorcycle Inspection Station application for the State. The applicant is from William Kemp.
Vacation Request – Selectmen signed the vacation request acknowledgement form for Neal Beauregard.
Raffle application for CMRC – Selectmen approved an application for a raffle for CMRC.
MS-5 – Selectmen signed the final MS-5 to be sent to the Department of Revenue Administration
Other Matters:
Mail – Miscellaneous mail was reviewed.
Personnel Policies – Selectmen spent one ½ hour working on Personnel Policies. Day will revise and forward revisions to Davidson.
Administrative Assistant –
Ø National Resource Recovery Association (NRRA) Rookie of the Year Award – Selectwoman Day will attend this award ceremony.
Ø Upcoming Payments – Davidson discussed June expenditures of more than $300,000, they are not limited to the following; Fire Mutual Aid ($20,000), Conval ($180,000) there is no revised schedule yet, Cruiser ($20,000 +$5,000 for extras), Bond payment (General Fund $80,000 and W.W Fund $7,000).
Ø Memo –Response from Brian regarding the auditor concerns was reviewed and discussed. Selectmen instructed Davidson to forward this to the auditors.
Ø Sunset Lake – Sandy Warren inquired about having a family reunion at Sunset Lake, she is not currently a resident. Selectmen suggested the use of the State Park for this reunion would seem to be a good venue.
Ø Capital Expenditure Plan (CEP) – Davidson provided the Board with a DRAFT CEP.
Police Car #01 – Giammarino asked Davidson to inquire of the Board, should the old cruiser go out to bid or advertise for sale. Selectmen suggested holding off at this time on doing anything.
Culvert on Slip Road – Wimpory will contact Chief White and discuss the safety of this culvert in regards to an emergency, this DES Permit may be able to be expedited. Wimpory will report to the Board at the next meeting.
Zephyr Lake Road Concerns – Selectmen reviewed a letter from Brenda Marschok regarding concerns for Zephyr Lake Road. Wimpory discussed expenses and the impact on taxpayers if everything is fixed at once. Day discussed her thoughts on why people are unhappy with the conditions of roads.
Davidson was instructed to compose a response to Mrs. Marschok and to have it ready to sign on Thursday.
Capitol Improvements Plan (CIP) – Wimpory reported that each member of the Planning Board has taken on a department to interview. The CIP will then be reviewed and prioritized.
DPW Position – Kullgren inquired as to how many applications for the 3rd full-time DPW position have been received, and if there were any possibilities. Davidson indicated this is a good question for Mr. Leel, she did not know the status of the applicants at this time.
Adjournment – With no further business, the Selectmen adjourned the meeting at 10:00 pm. The next Selectmen’s Meeting is scheduled for June 16, 2011 at 6:30 pm.
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